Terms & Conditions

Effective Date: [Add date]
These Terms and Conditions (“Terms”) form the agreement between the participant (“you”, “your”) and Ben Garratt Photography (“the Company”, “we”, “us”, “our”) for participation in any photography workshop or related service.
By booking a workshop, you confirm you have read, understood, and agreed to these Terms.

1. BUSINESS INFORMATION

• Business Name: Ben Garratt Photography

• Location / Legal Jurisdiction: Warwickshire, England All services are governed by the laws of England and Wales, regardless of the physical workshop location.

2. WORKSHOP DESCRIPTION

“All in One Masterclass Workshops” include:

• A full on-location photography day (approx. 7 hours)

• Free access to the complete online waterfall post-processing course, hosted on our member-only website area

• Lifetime access to the private Ben Garratt Photography Facebook Group

• A downloadable Workshop Workflow PDF

3. PAYMENT TERMS

• A non-refundable deposit is required at the time of booking to secure your place.

• The remaining balance must be paid no later than 7 days before the workshop date (with the workshop day being Day 0).

• Bookings made within 7 days of the workshop require full payment at the time of booking.

• Failure to pay the remaining balance by the deadline may result in cancellation of your place without refund of the deposit.

4. CANCELLATION & REFUND POLICY (PARTICIPANT-INITIATED)

4.1 Cancellation more than 7 days before the workshop

• You will forfeit only the non-refundable deposit.

• Any additional payments made will be refunded.

4.2 Cancellation 7 days before the workshop date

(7 days before meaning Day –7, with Day 0 being workshop day)

• You forfeit the non-refundable deposit plus 50% of the remaining balance.

• The other 50% of the remaining balance will be refunded.

4.3 Cancellation within 48 hours of the workshop

• No refunds will be issued.

• You forfeit 100% of the workshop fee.

4.4 No-show

• Failure to attend the workshop without prior communication will result in forfeiture of 100% of the workshop fee.

• No refunds, credits, or transfers will be provided.

5. RESCHEDULING POLICY (PARTICIPANT-INITIATED)

5.1 Rescheduling 14 days or more before the workshop

• You may transfer to a new date free of charge.

• Your deposit will be transferred to the new date.

• The new date must be within 3 months of the original workshop date.

5.2 Rescheduling within 14 days of the workshop

• Allowed, but subject to a £25 rescheduling fee.

5.3 Rescheduling within 48 hours of the workshop

• Not permitted.

• You will forfeit 100% of the workshop fee.

5.4 No-show

• Treated as a late cancellation; no refunds or transfers will be provided.

6. WORKSHOP LEADER-INITIATED CANCELLATIONS
Workshops may occasionally be postponed or cancelled by the workshop leader due to various circumstances, including but not limited to severe weather, illness, personal health issues, or emergencies.

6.1 Weather-Related Cancellations

• Workshops may be postponed or cancelled due to unsafe conditions, including high winds or flash flood warnings.

• Participants may choose:

• A full refund of all payments, OR

• Transfer to a rescheduled date at no extra cost.

• Workshops will continue in light or moderate rain unless conditions become unsafe.

6.2 Illness

• If the workshop leader is unable to run the workshop due to illness, participants may choose:

• A full refund of all payments, OR

• Transfer to a rescheduled date at no extra cost.

6.3 Personal Health & Emergencies

• If the workshop leader must cancel due to personal health issues or unforeseen emergencies (e.g., family emergency, accident), participants may choose:

• A full refund of all payments, OR

• Transfer to a rescheduled date at no extra cost.

• Every effort will be made to provide advance notice to participants.

Workshops will continue in light or moderate rain unless conditions become unsafe.

7 Locations & Itinerary Changes

7.1 Trail Access & Location Substitutions

• Some waterfall trails, access paths, or sections of a location may be closed or restricted due to:

• Trail maintenance

• Conservation work

• Safety concerns

• Weather damage

• Other unforeseen circumstances beyond our control

• If a planned waterfall or section of a trail becomes inaccessible, Ben Garratt Photography reserves the right to:

• Substitute that location with an alternative waterfall or shooting spot

• Use another location on the same trail or within the same area, where reasonably possible

• Location substitutions do not constitute a cancellation of the workshop.

• No refunds will be issued solely due to changes in locations visited.

7.2 Workshop Itinerary & Time Adjustments

• The workshop itinerary is designed to allow approximately one hour at each location, with buffer time included where possible.

• Time spent at each location may vary depending on:

• Group pace

• Weather and conditions

• Learning needs

• Creative opportunities

• If additional time is spent at one location, it may be necessary to:

• Reduce the time allocated at a subsequent location

• Adjust the order or duration of planned stops

• Minor itinerary or timing adjustments made in good faith to maximise learning, safety, and overall workshop value:

• Do not constitute a material change to the workshop

• Do not entitle participants to refunds or partial refunds

8. MINIMUM & MAXIMUM PARTICIPANT NUMBERS

• Minimum participants: 1

• Maximum participants: 4

If the minimum is not met, we reserve the right to cancel or reschedule. You will receive a full refund or a transfer to another date.

9. WHAT’S INCLUDED

• Personal guided photography mentoring throughout the 7-hour day

• Free access to the full online waterfall post-processing course

• Lifetime access to the private Facebook support group

• Workshop workflow PDF

Travel, meals, insurance, and personal equipment are not included.

10. UNDER 18S

• Participants under the age of 18 must be accompanied by an appropriate adult or legal guardian for the duration of the workshop.

11. HEALTH & SAFETY

• A group risk assessment briefing will be conducted at the start of the workshop.

• By booking a workshop and paying the deposit, you acknowledge and accept the inherent risks involved in outdoor photography, including uneven terrain, wet surfaces, and environmental hazards.

• A separate Liability Release Form must be signed in person before the workshop begins; refusal to sign will result in removal without refund.

12. INSURANCE

12.1 Workshop Leader Insurance

Ben Garratt Photography holds the following insurance policies:

• Public Liability Insurance

• Professional Indemnity Insurance

• Photography Equipment Insurance

12.2 Participant Insurance

Participants are responsible for holding their own insurance, including (where applicable):

• Personal health/medical coverage

• Travel insurance

• Equipment loss or damage insurance

The workshop fee does not cover any participant insurance.

13. TRAVEL & TRANSPORT

• Travel to and from the workshop meeting point is the responsibility of the participant.

• Travel between shooting locations during the workshop is also the participant’s responsibility.

• We are not responsible for delays, missed sessions, or additional costs due to travel issues.

14. EQUIPMENT RESPONSIBILITY

Participants are solely responsible for their own equipment, including cameras, lenses, tripods, bags, and personal belongings.

Ben Garratt Photography is not liable for:

• Water damage

• Mud damage

• Falls, drops, or impact damage

• Loss or theft

Outdoor locations inherently expose equipment to risk.

15. IMAGE OWNERSHIP & USAGE

15.1 Participant Image Rights

• You retain full copyright ownership of all photographs you capture during the workshop.

• You may use your images for:

  • Personal portfolio display

  • Personal, non-commercial social media sharing

Commercial use of images taken during the workshop is not permitted unless agreed in writing.

15.2 Workshop Leader Promotional Usage

• By attending the workshop, you grant Ben Garratt Photography the irrevocable, non-commercial right to use photographs or video taken of you during the workshop for promotional and advertising purposes (website, social media, flyers, etc.).

• If you wish to opt out, you must notify the workshop leader before the workshop begins.

16. INTELLECTUAL PROPERTY

All teaching materials, including the online course, PDFs, demonstrations, videos, and guidance provided during the workshop or online portal, remain the exclusive copyright of Ben Garratt Photography.

Participants may not:

• Copy

• Share

• Distribute

• Reproduce

• Resell

any workshop or online course materials. Access is for the registered participant only.

17. CODE OF CONDUCT

17.1 Safety & Compliance

Participants must:

• Follow all instructions, directions, and safety advice from the workshop leader

• Report hazards, injuries, or dangerous situations immediately

• Stay within designated paths and avoid restricted areas

• Recognise and work within their own physical limits

Failure to comply may result in removal without refund.

17.2 Environmental Stewardship (“Leave No Trace”)

Participants must:

• Leave the environment exactly as they found it

• Carry out all waste, litter, and belongings

• Avoid disturbing wildlife

• Prioritise the wellbeing of nature over getting a photograph

17.3 Group & Location Etiquette

Participants must:

• Respect other photographers’ space and compositions

• Not set up equipment in front of others

• Be courteous to the public and other visitors

• Avoid photographing identifiable individuals without consent

• Maintain a positive, respectful attitude toward everyone

17.4 Breach & Enforcement

• Participants who violate the Code of Conduct, engage in unsafe behaviour, or disrupt the workshop may be removed at the workshop leader’s discretion.

• No refunds or credits will be given for removal due to misconduct.

18. LIMITATION OF LIABILITY

Ben Garratt Photography is not liable for:

• Personal injury (except where caused by negligence)

• Property damage or equipment loss

• Travel disruptions or expenses

• Indirect or consequential losses

Our total liability shall not exceed the amount you paid for the workshop.

19. ACCEPTANCE OF TERMS

By booking and attending a workshop, you confirm that you:

• Have read and understood these Terms

• Agree to be bound by them

• Acknowledge all associated risks and responsibilities

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